Glendon College (GL) – Regulations for the Bachelor of Science Degree |
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Note: in these regulations the term academic session refers to the period from the beginning of instruction in September until the end of the annual examinations in the spring; academic year refers to the period from September 1 to August 31; year of study refers to the division of degree studies according to the number of courses already satisfactorily completed.
All inquiries about regulations and requirements shall be addressed to the Academic Services Office.
1. Requirements for a Bachelor of Science
Students must follow the undergraduate calendar requirements for the year they entered or switched into their program.
1.1 Bilingualism
1.1.1 Students admitted to an undergraduate degree program at Glendon must satisfy the bilingual requirement at Glendon.
1.1.2 Students must take a language placement assessment to determine their appropriate level of French and/or English.
1.1.3 In order to satisfy the bilingual requirement, students must successfully complete at least six credits in each official language (French and English) at Glendon from the following two categories:
1.1.3.1 Courses at the second-year level and above in French as a second language and/or in English as a second language;
1.1.3.2 Courses in any discipline which are designated as satisfying the bilingual requirement. A student who wants to satisfy the bilingual requirement with courses other than FRLS, FSL and ENSL must submit to the Academic Services Office a Bilingual Requirement form signed by the course instructor stating that they completed all of the required course work, tests and exams in the language of instruction of the course.
1.1.4 The following courses are not eligible for the bilingual requirement:
GL/FRLS 0400 6.00
All FRLS 1000-level courses
All FSL 1000-level courses
All ENSL 1000-level courses
All SP courses
GL/HUMA 2500 6.00
GL/HUMA 3200 6.00
GL/HUMA 3400 6.00
All courses taught in two languages or in any language other than English and French.
1.2 General Education
1.2.1 Every student shall complete 27 credits of general education, as follows:
1.2.1.1 Twelve (12) credits among the four general education categories: humanities (HUMA), modes of reasoning (MODR), natural science (NATS), and social science (SOSC), with at least 6 from HUMA and/or SOSC;
1.2.1.2 Six (6) credits in mathematics at the 1000 level, excluding remedial courses;
1.2.1.3 Three (3) credits in computer science at the 1000 level;
1.2.1.4 Six (6) credits from courses with laboratories at the 1000 level in any of the following areas: biology, chemistry and physics. The major discipline itself, if it is one of these three, does not satisfy this requirement.
1.3 Major
1.3.1 In addition to taking courses which contribute to their broad knowledge, students are required to specialize in a specific subject or combination of subjects. The area of primary concentration is known as the major; an area of secondary concentration (if any) is known as the minor. In a double major program, a course may count for major credit towards only one major. In a major/minor program, a course may count only for major credit or for minor credit. Students may choose to major or minor in a specific subject when they enter the University or they may wait until they have completed up to 24 credits.
1.3.2 Courses may not be double counted in order to fulfill major requirements. For example, if GL/FRAN 3600 6.00 is cross-listed to GL/DRST 3600 6.00, it may be counted as a French Studies course or a Drama Studies course, but not as both.
1.4 Upper Level Requirement
1.4.1 Every student in an Honours Bachelor of Science degree must complete at least 42 credits at the upper level (3000- or 4000- level). This includes any upper level credits required by the major, each major in an Honours Double Major program, or the major and minor in an Honours Major/Minor program.
1.4.2 Every student in a Bachelor of Science degree must complete at least 18 credits at the upper level (3000- or 4000- level). This includes the credits at the upper level required by the major.
1.5 Science Requirement Outside the Major
1.5.1 At least 24 credits in science disciplines outside the major, of which at least 3 credits must be at the 2000-level or higher, which may include:
-the science credits in the General Education requirements that are not in the major; and
-science credits required by the major that are not in the major discipline.
Note: This requirement is not applicable to Major/Minor and Double Major programs.
2. Requirements for an International Bachelor of Science
2.1 There are two iBSc program options at Glendon: Bilingual iBSc or Trilingual iBSc. Students may choose to switch to a BSc program during the course of their studies or vice-versa depending on their academic standing. Please note that these requirements are in addition to the ones currently listed for the BSc.
2.2 Bilingualism or Trilingualism
2.2.1 Bilingualism
2.2.1.1 For the bilingual iBSc, students must complete at least 18 credits in each official language (English and French). At least 6 of these credits must be completed at Glendon from the following two categories: a) French as a second language and/or in English as a second language at the 2000 level or above or b) discipline courses which are designated as satisfying the bilingual requirement. The remaining 12 credits in either official language may be completed abroad*.
2.2.1.2 The following courses are not eligible for the bilingual requirement:
GL/FRLS 0400 6.00
All FRLS 1000-level courses
All FSL 1000-level courses
All ENSL 1000-level courses
All SP courses
GL/HUMA 2500 6.00
GL/HUMA 3200 6.00
GL/HUMA 3400 6.00
All courses taught in two languages or in any language other than English and French.
*Note: All equivalents completed at a designated partner institution during the semester or year abroad are subject to approval by Academic Services, including those used to satisfy the bilingual component of the iBSc. For courses taken in a student’s second language while on exchange, a Language Requirement form must be completed by the instructor and submitted to the Office of Academic Services.
2.2.2 Trilingualism
2.2.2.1 For the trilingual iBSc, in addition to the above 18 credits in English and French, students must complete 18 credits in Hispanic studies or in a modern language offered by York University. Six of the 18 credits must be at an advanced level (e.g. GL/SP 2100 6.00 or GL/SP 3000 6.00 will be accepted for Hispanic Studies).
Note: For any courses taken in a student’s third language while on exchange, a Language Requirement form must be completed by the instructor and submitted to the Office of Academic Services.
2.3 Internationally-oriented Courses
2.3.1 Every student registered in the international Bachelor of Science must complete at least 12 credits of internationally-oriented courses.
2.3.2 The list of approved internationally-oriented courses can be found online: http://www.glendon.yorku.ca/academic-services/degree-requirements/internationally-oriented-courses/.
2.4 Exchange Program
2.4.1 Every student registered in the international Bachelor of Science must complete at least one full term abroad as a full-time student at an institution with which Glendon and/or York has a formal exchange agreement. Students are required to pass a minimum of 9 credits for a half-year exchange, or 18 credits for a full-year exchange.
2.5 General Education
2.5.1 General Education
2.5.1 Every student shall complete 27 credits of general education, as follows:
2.5.1.1 Twelve (12) credits among the four general education categories: humanities (HUMA), modes of reasoning (MODR), natural science (NATS), and social science (SOSC), with at least 6 from HUMA and/or SOSC;
2.5.1.2 Six (6) credits in mathematics at the 1000 level, excluding remedial courses;
2.5.1.3 Three (3) credits in computer science at the 1000 level;
2.5.1.4 Six (6) credits from courses with laboratories at the 1000-level in any of the following areas: biology, chemistry and physics.
The major discipline itself, if it is one of these three, does not satisfy this requirement.
2.6 Major
2.6.1 In addition to taking courses which contribute to their broad knowledge, students are required to specialize in a specific subject or combination of subjects. The area of primary concentration is known as the major; an area of secondary concentration (if any) is known as the minor. In a double major program, a course may count for major credit towards only one major. In a major/minor program, a course may count only for major credit or for minor credit. Students may choose to major or minor in a specific subject when they enter the University or they may wait until they have completed up to 24 credits.
2.6.2 Courses may not be double counted in order to fulfill major requirements. For example, if GL/FRAN 3600 6.00 is cross-listed to GL/DRST 3600 6.00, it may be counted as a French Studies course or a Drama Studies course, but not as both.
2.7 Upper Level Requirement
2.7.1 Every student in an Honours Bachelor of Science degree must complete at least 42 credits at the upper level (3000- or 4000- level). This includes any upper level credits required by the major, each major in an Honours Double Major program, or the major and minor in an Honours Major/Minor program.
2.8 Science Requirement Outside the Major
2.8.1 At least 24 credits in science disciplines outside the major, of which at least 3 credits must be at the 2000-level or higher, which may include:
-the science credits in the General Education requirements that are not in the major; and
-science credits required by the major that are not in the major discipline.
*Note: This requirement is not applicable to Major/Minor and Double Major programs.
3. Undergraduate Degrees
3.1 Honours Bachelor of Science (Honours BSc)
3.1.1 The Honours Bachelor of Science (Specialized Honours BSc, Honours BSc, Honours Double Major BSc, Honours Major/Minor BSc) program requires at least 120 credits with a cumulative overall and major average of 5.00 (C+).
3.1.2 Note: some programs may require a higher standard – consult the program of study requirements in the Glendon Programs of Study section.
3.2 Honours International Bachelor of Science (Honours iBSc)
3.2.1 The Honours international Bachelor of Science (Specialized Honours iBSc, Honours iBSc, Honours Double Major iBSc, Honours Major/Minor iBSc) program requires at least 120 credits with a cumulative overall and major average of 5.00 (C+).
3.2.2 Note: some programs may require a higher standard – consult the program of study requirements in the Glendon Programs of Study section.
3.3 Bachelor of Science (BSc)
3.3.1 Bachelor of Science (BSc) programs require at least 90 credits with a cumulative overall and major average of 4.00 (C) and involve limited concentration in only one declared subject area.
3.4 Double Major and Major/Minor Degree Options
3.4.1 Students have the opportunity to combine a Glendon BSc with any Glendon BA program.
3.4.2 In order to declare a double major or major/minor between a BSc and BA program:
- Students must maintain Honours standing.
- Glendon BSc General Education and Upper Level requirements apply.
- Outside the Major and Science Outside the Major requirements are waived.
4. Honours Degree (BSc and iBSc) – Standing and Grade Point Average (GPA) Requirements
4.1 The year level of study for Honours students is determined by the number of credits successfully completed (see below):
| Year Level | Number of Credits |
|---|---|
1 |
Fewer than 24 |
2 |
Fewer than 54 |
3 |
Fewer than 84 |
4 |
At least 84 |
4.2 Subject to the selection criteria of the major departments, students will be registered in the Honours program who, upon completion of each academic session, have a cumulative average as follows:
| Number of credits taken | Cumulative Overall Average |
|---|---|
Fewer than 24 |
4.00 |
Fewer than 54 |
4.25 |
Fewer than 84 |
4.80 |
At least 84 |
5.00 |
4.3 Students who have taken 84 credits, and who wish to proceed in an Honours program must have a cumulative grade point average of 5.00 overall.
4.4 For graduation with an Honours degree, students must have successfully completed at least 120 credits and must have obtained the requisite cumulative overall average of 5.00.
4.4.1 Note: some programs may require a higher standard – consult the program of study requirements in the Glendon Programs of Study section.
4.5 Students who do not maintain the cumulative overall average requirements will be reclassified as Bachelor of Science degree students. No student may graduate with an Honours degree if the student’s cumulative average does not meet the fourth-year requirements.
4.6 Students who have successfully completed the third year of Honours degree studies and who have fulfilled the requirements for the Bachelor of Science degree or who expect to have done so on completion of the current session, may be awarded the Bachelor of Science degree by applying to the Academic Services Office no later than January 31.
4.7 Students who have been permitted to take the Bachelor of Science degree in accordance with Regulation 4.6 may apply for re-admission to fourth-year Honours studies in the Honours subject(s) previously carried in third year and, if re-admitted, will have their BSc degree reclassified with Honours upon successful completion of their fourth-year program.
5. Bachelor of Science Degree - Standing and Grade Point Average (GPA) Requirements
5.1 For graduation with a Bachelor of Science degree students must have 90 credits and must have obtained the requisite overall cumulative average. The year level of study for Bachelor of Science degree students is determined by the number of credits completed (see below):
| Year Level | Number of Credits |
|---|---|
1 |
Fewer than 24 |
2 |
Fewer than 54 |
3 |
At least 54 |
5.2 Transfer from the Bachelor to the Honours program: students in the third year of a Bachelor of Science degree program who have achieved Honours standing will be permitted to transfer to the Honours program. Students who have graduated in the Bachelor of Science degree program may apply for admission to fourth year of an Honours program and, if re-admitted, will be eligible to have their degree reclassified with Honours if their cumulative overall average meets the fourth-year requirements.
5.3 Students who fail to meet graduation requirements for the Bachelor of Science degree or Honours Bachelor of Science degree may take additional credits, selected with the approval of Academic Services, for the purpose of raising their cumulative and/or major grade point average to the level required for graduation.
6. Number of Courses Required for a Second or Subsequent BSc Degree
6.1 Students who have completed an undergraduate degree or equivalent at an accredited postsecondary institution, and who wish to earn a BSc through Glendon in a different subject may be admitted to the BSc program on the following conditions:
6.1.1 Students must have achieved a cumulative grade point average of 5.00 on all previous courses for admission to an Honours program or a cumulative grade point average of 4.00 on all previous courses for admission to a bachelor program;
6.1.2 Students must satisfy the following in-Faculty requirements:
- a minimum of 30 new credits at York;
- at least 50 per cent of the credits required for a major and minor must be taken at Glendon.
Note: courses taken in fulfillment of the first degree may not be used to meet these requirements.
6.1.3 The in-Faculty requirements must be regarded as the minimum number of additional courses; all Glendon-specific degree requirements must also be fulfilled (see Regulations 1 and 2).
7. Changes in Program
7.1 Students may change their degree program or major or Honours subject, providing they have the required standing and, if applicable, the approval of the department(s) concerned, by submitting an online program change request no later than October 30.
8. Residency Requirement
8.1 No student may receive a BSc degree through Glendon unless the student has completed at least 30 credits of the program within York, including at least 50 per cent of the credits required in their major and minor within the Faculty of Glendon.
9. Transfer Credit
9.1 Students who, prior to entering Glendon, have attended an accredited postsecondary institution must arrange to have an official transcript of their records sent directly to the Admissions Office at York University. Students who have successfully completed courses at another accredited postsecondary institution may be considered for transfer credits.
9.2 Students transferring to Glendon with a bachelor’s degree from another accredited postsecondary institution and wishing to obtain an Honours degree through Glendon must complete a program which meets the following conditions: completion of a minimum of 30 new credits at York, including at least 50 per cent of the credits required in their major and minor within the Faculty of Glendon. In addition to the above, students must also satisfy any further requirements of the major/minor department(s).
9.3 Glendon students pursuing a York degree must seek a letter of permission (LOP) in advance from the Academic Services Office for courses to be taken outside of York. Should a student leave York University to pursue studies at another postsecondary institution without a letter of permission, upon return to York, a new application to York is required and all previous transfer credit will be reassessed.
9.4 Courses taken at an accredited postsecondary institution other than York may be credited as courses taken and passed, provided that a grade of C/60 per cent or better is obtained. Actual grades will not be included in the cumulative averages. Transcripts should be submitted to the Academic Services Office.
9.5 Credit for courses taken at other York Faculties is granted on the same basis as for courses taken at Glendon.
10. Language Credit
10.1 Anglophone students who obtain a minimum of C in 12 credits taken entirely in French may apply for a Language Credit worth 6 credits. Anglophone students who obtain a minimum of C in 6 credits taken entirely in French may apply for a Language Credit worth 3 credits. Francophone students who obtain a minimum of C in 12 credits taken entirely in English may apply for a Language Credit worth 6 credits. Francophone students who obtain a minimum of C in 6 credits taken entirely in English may apply for a Language Credit worth 3 credits.
Note: All written work submitted in connection with the course must be done in the language of the course, with the exception of non-take-home examinations.
10.2 The following courses are not eligible for the language credit:
GL/FRLS 0400 6.00
All FRLS 1000-level courses
All FSL courses
All ENSL courses
GL/HUMA 2500 6.00
GL/HUMA 3200 6.00
GL/HUMA 3400 6.00
All courses taught in two languages or in any language other than English and French.
10.3 Courses taken in the Department of French by English-speaking students majoring in French will not be counted for a language credit.
10.4 Language credit, either weighted at 3 credits or 6 credits, will reduce the number of electives available in the degree. Students must still complete all degree requirements.
10.5 The language credit will only appear on a student’s record upon graduation from Glendon. Students who transfer to another faculty of York University or another university will not receive language credit. Some graduate schools do not recognize the language credit as equivalent to a course.
11. Exchange Programmes
11.1 Students in an Honours degree program may receive credit towards a Glendon degree for a semester or year’s study through an official exchange program with York University or Glendon. Enquiries should be addressed to the Office of the Associate Principal, Student Services and Coordinator of Student Exchange Program. Students re-entering Glendon after such a year of study, do not reapply for admission, but must provide transcripts from the host institution for transfer credit assessment.
12. English/French as a Second Language
12.1 All students admitted to the college whose mother tongue is a language other than English are required to take an English language placement test before registering.
12.2 All students admitted to the college whose mother tongue is a language other than French are required to take a French as a Second language placement test before registering, since all students are required to meet Glendon’s Bilingual Requirement. Those students who are majoring in a subject other than French Studies will be placed in the FSL stream of French on the basis of their test results. French Studies majors will be placed in the FRLS/FRAN stream.
13. Interfaculty Transfer
13.1 Students seeking information about inter-Faculty transfer should contact the Academic Services Office.
14. Class Hours
14.1 Unless otherwise noted, all courses meet for three hours per week.
15. Course Numbering System
15.1 Glendon courses are denoted by the Faculty prefix GL. The year of study in which a course is normally offered is indicated by the first digit (1, 2, 3,4).
15.2 Full courses are indicated by 6.00 following the course number, generally run through the year (Y) or summer (SU) semester. Half courses, offered in the fall (F) winter (W) or half-summer (S1 or S2, S3) term, are distinguished by 3.00 following the course number.
16. Cross-Listed Courses
16.1 A course which is cross-listed in more than one department or division usually has the second digit 6 or 9 and is described only under the department or division by which the course is given.
16.2 A general education course cross-listed as a departmental course may be used to satisfy both the general education and the departmental requirements.
16.3 A course cross-listed in two or more departments may be used to satisfy the requirement of one major or minor only.
17. Exemption from Curricular Requirements
17.1 Students may fulfill curriculum requirements with passed courses for which they did not receive credit and which were excluded from their cumulative total of courses.
18. Enrolment in Courses
18.1 A normal course load is 30 credits during the fall/winter session and 15 credits during the summer session. Full-time students are registered in a minimum of 18 credits in the fall/winter session and 9 credits during the summer session.
18.2 Students who are on academic warning or debarment warning normally do not take more than 18 credits during the fall/winter session and 9 credits during the summer session. Waiver of this regulation can only be granted under extenuating circumstances by request submitted to the Office of Academic Services.
18.3 Part-time students are registered in less than 18 credits during the fall/winter session or 9 credits during the summer session.
18.4 Enrolment is permitted in full and half courses within the deadlines published in the enrolment guide. Enrolments at later dates will be made only with the written permission of all course directors and Chairs of the departments involved. Withdrawals are permitted as outlined in Regulation 19.
18.5 At the time of registration, all students, except those in first year, must register in a major discipline or disciplines.
18.6 Students wishing to take courses more than one year above or below their year must secure approval of the department or division offering the course.
18.7 First year students may be admitted to 2000-level courses so long as they meet any applicable prerequisite requirements.
18.8 These regulations are subject to the provision that a course may be closed by departments and divisions when space is no longer available.
18.9 All students who are permitted to register in courses offered in a year below their own year should note that the standards employed in assigning and assessing their work in these courses will be such as are generally appropriate for courses in their own year.
18.10 Repeating Courses
18.10.1 Students may repeat a passed or a failed course once for academic degree or certificate credit. Students should note that course availability and space considerations may preclude the possibility of repeating a course in the session they choose.
18.10.2 When a student repeats a course for academic degree or certificate credit, the second grade will be the grade of record and the only grade calculated in the student’s grade point average (major, cumulative, sessional and overall). A course can be credited only once towards satisfaction of degree or certificate academic credit requirements.
18.10.3 The record of both the first and second time the course was taken will appear on the student’s transcript, with the first course designated as No Credit Retained. It should be noted that when a course is repeated, the first instance of the course being taken and the grade that was awarded will continue to appear on the transcript with the designation NCR (No Credit Retained) added as a qualification beside the grade. The transcript legend will explain that the NCR designation means that neither the course credit nor grade have been included in the calculation of the student’s grade point average.
18.10.4 The restrictions regarding repeating a passed or failed course also apply to cross-listed courses and course credit exclusions.
19. Withdrawal from Courses
19.1 Students may withdraw from a course before the deadline to receive a grade. The dates are published on the University website.
20. Withdrawal from Glendon
20.1 Students may withdraw from the college before the deadlines outlined in Regulation 19 without incurring any academic penalty.
20.2 If a student withdraws after the deadlines without approval of the petitions committee, grades will be entered on the student’s official record. The student will be placed on academic probation and will be required to apply for reactivation if the student wishes to resume studies at Glendon in some subsequent session.
20.3 Under some circumstances the college may require students to withdraw involuntarily.
21. Auditing Courses
21.1 Students may audit a course on the understanding that they attend classes and participate in a course in the same way as other students, but do not submit assignments or write tests or examinations.
21.2 No academic credit will be granted to students who audit a course. Before attending classes, auditors must obtain permission of the instructor and notify the Academic Services Office.
22. Standing
22.1 Students shall obtain a standard of work in their courses of instruction satisfactory to the departments or divisions concerned, and they shall attend examinations, unless prevented by illness or by some other special circumstance.
23. Grading System
23.1 All courses at Glendon are graded on the following system:
| Letter | Point Value |
Percentage Grade |
Definition |
|---|---|---|---|
A+ |
9 |
90-100 |
Exceptional |
A |
8 |
80-89 |
Excellent |
B+ |
7 |
75-79 |
Very Good |
B |
6 |
70-74 |
Good |
C+ |
5 |
65-69 |
Competent |
C |
4 |
60-64 |
Fairly Competent |
D+ |
3 |
55-59 |
Passing |
D |
2 |
50-54 |
Barely Passing |
E |
1 |
40-49 |
Marginally Failing |
F |
0 |
0-39 |
Failing |
P |
Ungraded |
Pass |
|
F |
Ungraded |
Fail |
|
24. Pass/Fail Alternative Grading Option
24.1 Students may take a limited number of courses for full degree credit (see 24.2.4) on an ungraded (pass/fail alternative grading option) basis. Courses taken on this basis are listed on the transcript as P for pass or as F for fail. Neither of these two grades is calculated into the student’s grade point averages.
24.2 The following regulations apply to courses to be taken on an ungraded (pass/fail alternative grading option) basis:
24.2.1 Academic standing: only students who are in good standing, (i.e. not on temporary probation, academic warning or debarment warning) are allowed to take such courses.
24.2.2 Prerequisite: students may apply to take such courses only after they have successfully completed 24 credits.
24.2.3 Courses taken on an ungraded (pass/fail alternative grading option) basis cannot be used to satisfy major, minor, general education, certificate, science outside-the-major required courses or 1000-level science course requirements.
24.2.4 Maximum number of ungraded courses:
24.2.4.1 Honours program: students registered in an Honours program are allowed to take up to 12 credits on an ungraded (pass/fail alternative grading option) basis.
24.2.4.2 Bachelor program: students registered in a bachelor program are allowed to take up to six credits on an ungraded (pass/fail alternative grading option) basis.
24.3 Deadline: students who wish to designate a course as ungraded must do so by submitting a completed Pass/Fail Option form to Academic Services within the first two weeks of the term in which the course begins.
24.4 Changing from ungraded to graded: students may change the designation of a course from ungraded to graded by submitting a completed Pass/Fail to Graded Form to Academic Services by the last day to withdraw from that course without academic penalty.
25. Definitions of Standing
25.1 Exceptional: thorough knowledge of concepts and/or techniques and exceptional skill or great originality in the use of those concepts, techniques in satisfying the requirements of an assignment or course.
25.2 Excellent: thorough knowledge of concepts and/or techniques together with a high degree of skill and/or some elements of originality in satisfying the requirements of an assignment or course.
25.3 Very Good: thorough knowledge of concepts and/or techniques together with a fairly high degree of skill in the use of those concepts, techniques in satisfying the requirements of an assignment or course.
25.4 Good: good level of knowledge of concepts and/or techniques together with considerable skill in using them to satisfy the requirements of an assignment or course.
25.5 Competent: acceptable level of knowledge of concepts and/or techniques together with considerable skill in using them to satisfy requirements of an assignment or course.
25.6 Fairly Competent: acceptable level of knowledge of concepts and/or techniques together with some skill in using them to satisfy the requirements of an assignment or course.
25.7 Passing: slightly better than minimal knowledge of required concepts and/or techniques together with some ability to use them in satisfying the requirements of an assignment or course.
25.8 Barely Passing: minimum knowledge of concepts and/or techniques needed to satisfy the requirements of an assignment or course.
25.9 Cumulative overall average: the sum of the point value of all courses taken (including those failed) divided by the number of courses. For purposes of computing averages, half courses receive half the weight of a full course.
25.11 Credit: is given for all York University courses in which a D or better is achieved.
25.12 First Class Standing: awarded on graduation to students with a cumulative overall average of at least 7.50. All students with a cumulative overall average of 7.50 are eligible for inclusion in the Dean’s Honour Roll.
26. First Term Progress Reports
26.1 Course directors are required to report to the Academic Services Office the names of any students who are obtaining less than 3.00 (D+) in the following categories:
26.1.1 Students on academic warning or debarment warning (Regulation 31)
26.1.2 First year students (See also Regulation 20.3)
27. Submission of Term Work
27.1 Term work in half courses given in the first term shall be submitted by the end of the December examination period. Term work in all other courses shall be submitted by the Friday of the first week of the annual examination period unless an earlier date has been set by the instructor in consultation with the students. Where there is no final examination in a course, no student may be required to submit their last piece of term work before the first day of the examination period.
28. Examinations
28.1 Final examinations are held during December for half courses offered in the first term and in April or May for half courses offered in the second term and for full courses. During the summer session, exams are held in the final weeks of the term in question.
28.1.1. Examinations and assignments for students who have successfully petitioned for deferment on the grounds of illness or misfortune will be scheduled by instructors and will take place before the due dates published online: http://www.glendon.yorku.ca/pdf/english/myglendon/forms/DeferredStandingAgreementENFR.pdf. Petitions for deferred standing must be initiated by the student no later than five working days after the end of examination period for the appropriate term.
28.1.2. Faculty legislation specifies that no tests or examinations collectively worth more than 20 per cent of the final grade will be given in the final two weeks of classes in a term. The exceptions to the rule are classes which regularly meet Friday evenings or the weekend (Saturday and Sunday at any time) and courses offered in the compressed summer terms. Tests or examinations scheduled during the term must be held within the hours regularly scheduled for that course; such tests or examinations may be held in other hours only if no students’ obligations are infringed upon. Students have the right to refuse, without penalty, an exam held in contravention of this regulation.
28.2 Departments and divisions may waive final examinations by substituting a variety of written and oral tests in courses that do not require the evaluation of a final examination.
28.3 All written work, including examinations, may be done in English or French at the student’s option, except in cases where the use of the language constitutes an integral and essential part of the course concerned. Students will be duly notified of any restrictions concerning the use of either language.
28.4 Students should report any conflicts, i.e. two or more examinations scheduled for the same time, without delay to the Academic Services Office.
29. Final Grades
29.1 All final grades are calculated on the basis of a specific weighting scale set by the department or division concerned and may or may not include a final examination (written or oral). Students will be notified by their instructors shortly after the commencement of classes of the weighting scale and grading system assigned to each course.
30. Reappraisal of Final Grades
30.1 Examination scripts and class records of students are carefully assessed. However, a written request for reappraisal may be made to the Chair of the department or division in which the course is offered within three weeks of the release of the final grades in any term. Applicants must state clearly in the petition the reasons why they believe that their work in the course deserves a higher rating.
30.2 Reappraisals are dealt with by the Chair of the department, or course director, in consultation with members of the staff. The student and the Office of Academic Services will be notified in writing of the results within three weeks of the request.
31. Academic Warnings and Penalties
31.1 The academic records of all students are reviewed at the end of each year of study.
31.2 Academic Warning
31.2.1 Students whose cumulative overall grade point average falls below 4.00 (C) at the end of any session, or who enter the Faculty with a grade point average equivalent to less than 4.00 (C) on the York scale receive an Academic Warning.
31.2.2 Students on Academic Warning must achieve a cumulative overall grade point average of at least 4.00 within the next 24 credits taken, or earn a sessional grade point average of at least 5.0 in the session in which that 24th credit is completed and in each subsequent session until the cumulative grade point average reaches 4.0, or be Required to Withdraw (regulation 31.3).
31.3 Required Withdrawal
31.3.1 Students whose academic record shows marked weakness may be required to withdraw from their studies for 12 months, during which they are encouraged to identify and remedy any problems which may have contributed materially to their failure to perform to their potential, and to reflect on their reasons for pursuing a university education.
31.3.2 The following regulations apply to Required Withdrawals:
Grade point Average Below 2.5: Students whose cumulative grade point average on at least 24 York credits is below 2.5 must withdraw for 12 months.
Failure to satisfy Academic Warning conditions: Students who fail to meet the Academic Warning Conditions above will be required to withdraw for 12 months.
31.3.3 Students who have been required to withdraw may submit a petition to continue their studies without interruption. Students granted such a petition will be allowed to continue their studies on Debarment Warning (regulation 31.4)
31.3.4 Students who have been required to withdraw must apply for reactivation after the requisite period of absence by submitting a reactivation request to the Academic Services Office. Students who return to their studies after a Required Withdrawal (as well as those who have been allowed to continue their studies by virtue of a petition) receive a Debarment Warning (regulation 31.4).
31.4 Debarment Warning
31.4.1 Students who have been required to withdraw receive a Debarment Warning upon continuing their studies in the University.
31.4.2 Students on Debarment Warning must achieve a cumulative overall grade point average of at least 4.00 within the next 24 credits taken or earn a sessional grade point average of at least 5.0 in the session in which that 24th credit is completed and in each subsequent session until the cumulative grade point average reaches 4.0, and must then maintain this average in order to continue.
31.5 Debarment
31.5.1 Students who fail to meet the Debarment Warning conditions outlined in regulation 31.4.2 above will be debarred from the University. Debarment, the minimum period for which is normally two years (24 months), means that the student is no longer a student at York University.
31.5.2 Students who have been debarred may submit a petition requesting permission to continue their studies without interruption. Students granted such a petition will be allowed to continue their studies on Academic Probation (regulation 31.6)
31.5.3 Students who have been debarred and who wish to resume their studies must apply for admission through the Admissions Office, and must provide persuasive evidence that they are ready and able to complete a degree program. Students who are readmitted (as well as those who have been allowed to continue their studies by virtue of a petition) continue on Academic Probation (regulation 31.6)
31.6 Academic Probation
31.6.1 Students who have been debarred and who subsequently resume their studies at the University, whether by petitioning to continue without interruption or by reapplying for admission, continue on Academic Probation. Students on Academic Probation must meet the Debarment Warning Conditions outlined in regulation 31.4.2 above; otherwise, they will be debarred again.
32. Special Provisions for Illness and Misfortune
32.1 Students who suffer unforeseeable hardship during an academic session, which makes it impossible to complete assigned work in the allotted time, may receive special consideration. The recognized categories of hardship are:
- illness
- personal misfortune
- unforeseeable economic hardship
- academic misfortune (unforeseeable inability to obtain necessary research materials or a confirmed error on the part of the institution).
32.2 Students may petition through the Academic Services Office, if they have appropriate evidence, for:
32.2.1 Withdrawal from any number of courses without penalty. Normally petitions for late withdrawal from a course will only be considered if they are submitted within three weeks of the release of final grades in any term. Such petitions may be considered for a period of up to one year if they are based on special circumstances.
33.2.2 Deferred standing in one or more courses, for work expected to be in progress during the period of hardship.
32.2.3 Aegrotat standing in one or more courses. Aegrotat standing shall not be granted in more than one year of study and will seldom be granted in any but the final year.
Note: there are deadlines for all petitions. Check with the Academic Services Office.
33. Certificate of Bilingualism - French and English
33.1 To receive the Certificate of Bilingualism, students must successfully complete at least 18 credits in their second language with a minimum grade of C in each course. These courses must be at the second-year level and above in French as a Second Language and in English as a Second Language or any courses at any level in another discipline of the college which are designated as satisfying the bilingual requirements.
34. Certificate of Bilingual Excellence - English and French
34.1 Students who successfully pass the Glendon examination of bilingual excellence will receive the Certificate of Bilingual Excellence. Information about registering for the exam is available from the Academic Services Office.
34.2 Eligibility:
34.2.1 To sit for this exam, students must fulfill the following requirements:
34.2.2 Students whose declared language is English must:
- be registered and enrolled in a York degree program.
- be in their final year of studies and submit an application by the annually announced deadline.
- have obtained or be reasonably certain of obtaining a minimum grade of B in 18 credits taken in French.
34.2.3 Courses which are acceptable are: FRLS and FSL courses at the 2000 level or above, FRAN courses and courses designated as satisfying the bilingual requirement from any discipline of the college. For courses other than FRLS and FSL, a Bilingual Requirement form signed by the course instructor must be submitted to the Academic Services Office.
34.2.4 Students whose declared language is French must:
- be registered and enrolled in a York degree program;
- be in their final year of studies and submit an application by the annually announced deadline;
- have obtained or be reasonably certain of obtaining a minimum grade of B in 18 credits taken in English.
34.2.5 Courses which are acceptable are: ENSL courses at the 2000 level or above, EN courses and courses designated as satisfying the bilingual requirement from any discipline of the college. For courses other than ENSL, a Bilingual Requirement form signed by the course instructor must be submitted to the Academic Services Office.
Note: courses taken outside of York University, which meet the above criteria, are acceptable for the purposes of sitting for the Glendon examination of bilingual excellence.
35. Certificate of Trilingual Excellence - English, French and Spanish
35.1 Students who successfully pass the Glendon examination of trilingual excellence will receive the Certificate of Trilingual Excellence. Information about registering for the exam is available from the Academic Services Office.
35.2 Eligibility:
35.2.1 To sit for this exam, students must fulfill the following requirements:
35.2.1.1 Non-hispanophone students must:
- be registered in a York degree program;
- fulfill the relevant second-language requirement as set out in the regulations for the Certificate of Bilingual Excellence (see section 35.2);
- have obtained or be reasonably certain of obtaining a minimum grade of B in 18 credits taken in Spanish.
- Courses which are acceptable are: SP courses at the 2000 level or above.
35.2.1.2 Hispanophone students must:
- be registered in a York degree program;
- fulfill the relevant second-language requirement as set out in the regulations for the Certificate of Bilingual Excellence (see section 35.2);
- obtain the approval of the coordinator for the Bilingual/Trilingual Excellence Exam.
Note: courses taken outside of York University, which meet the above criteria, are acceptable for the purposes of sitting for the Glendon examination of bilingual excellence.
36. Breach of Academic Honesty
36.1 Definitions
Consult the definitions contained in the Senate Policy on Academic Honesty, in the University Policy and Regulations section at http://www.yorku.ca/secretariat/policies/index-policies.html. For further clarification, contact the Academic Services Office, C102 York Hall.
36.2 Procedures
See also detailed description of Senate procedures.
Note: once the process outlined in Sections B and D has begun, a student accused of academic dishonesty may not drop or be deregistered from the course in question until a final decision is reached. Requests for transcripts made during the process will be treated in accordance with the Senate Policy on Academic Honesty. A student who is suspended and is otherwise eligible to graduate may not apply to graduate until a suspension expires or is lifted.
- If, in the instructor’s informed view, the case may be dealt with informally by the instructor and the student involved, the two parties agree on the adopted measure. The case is closed at the departmental level.
or
- Cases in which the course director/instructor decides to proceed with an allegation of plagiarism, cheating or other form of academic dishonesty,
Step 1
The course director shall provide the Associate Principal, Student Services with a written summary of the circumstances and all evidence i.e.:
- in cases involving cheating in an exam, the confiscated material;
- in cases involving plagiarism, the work in question, all sources/books from which student has allegedly copied.
Note: Once Step 1 has begun, the student involved may not drop or be deregistered from the course in question unless it is determined that there was no breach.
Step 2
The Associate Principal, Student Services – as a neutral third party – will arrange to meet with the student and the course director/instructor (or delegate) – and will for this purpose notify the Director of Academic Services. The student will be informed, by letter, with at least seven calendar days’ notice, with a copy to the student’s file:
a) of the date, time and place of the meeting;
b) of the reason for such a meeting;
c) that the student may be accompanied by a representative, a family member or a friend at the meeting.
Step 3
At the meeting with the student, the course director/instructor shall:
a) outline the alleged offence to the student;
b) ask the student to respond to the allegation.
Step 4
a. No Breach
If following the above meeting, the course director/instructor is satisfied that there has been no breach of academic honesty, the Associate Principal, Student Services shall notify the student of the decision in person. All evidence submitted will then be destroyed and no record will be kept in the student’s academic file.
or
b. Breach
If following the above meeting, the Associate Principal, Student Services and the course director/instructor are of the belief that there has been a breach of academic honesty, the Associate Principal, Student Services shall ask the student if she/he will plead guilty or not guilty to the offence.
Step 5
Plea
a. Guilty Plea
If the student pleads guilty to a breach of academic honesty:
- The Associate Principal, Student Services prepares the documents to be signed by the student and the course director/instructor, in the presence of the Associate Principal Student Services, outlining the nature of the offence, the penalty agreed upon by the student and the instructor (not to exceed failure on the assignment or in the test or exam) and the student’s admission to the charge. (If the instructor seeks a more severe penalty, then a hearing before the Committee on Academic Standards, Teaching and Learning (CASTL) must be held, as indicated in 7 below.)
Note:
The following penalties may be imposed singularly or in combination (but only a, b and c may be the subject of a joint recommendation):
a) oral or written disciplinary warning or reprimand;
b) a make-up assignment or examination;
c) lower grade or failure on the assignments or examination;
d) failure in the course;
e) suspension from the University for a definite period;
f) notation on transcript;
g) withholding or rescinding a York degree, diploma or certificate.
A permanent record of the offence will be placed in the student’s academic file, but this record is strictly confidential and can be cited only in the case of determining penalty in the event of a subsequent offence(s) of a breach of academic honesty.
- the Associate Principal, Student Services sends a copy of the signed document and the documents indicated in B.1. above to:
i) CASTL for review, and;
ii) the Academic Services Office for student’s academic file. (Note: this record is for internal academic purposes only.)
In the absence of endorsement of the signed document, CASTL will call a hearing.
b. Not Guilty Plea - preparation for hearing
If the student pleads not guilty to the alleged offence, or if the course director/instructor seeks a penalty which exceeds failure in assignment/test/exam, or if CASTL does not approve the joint recommendation as to penalty, then a hearing is scheduled. The Associate Principal, Student Services submits to the secretary of CASTL, a report outlining:
- the alleged offence and relevant circumstances
- the meeting with the student and its outcome
- all documents relating to the case.
The secretary of CASTL will arrange a hearing that will take place before CASTL. The student will be notified of the hearing by courier and will be given at least 21 calendar days’ notice of the hearing with copies to the Associate Principal, Student Services, the course director/instructor, the principal and all members of CASTL. The student will also be sent a written copy of the charge, a copy of the procedures to be followed and copies of all materials submitted by the faculty member and be informed that he/she may be accompanied by a representative and may call witnesses. The student may submit a written response.
Step 6
Hearing
A hearing shall take place before CASTL to consider the charges. At that hearing the Associate Principal, Student Services (or designate) shall act as presenter. The hearing shall be conducted according to the procedures mandated by the Senate Policy on Academic Honesty.
Step 7
If the student is found guilty, CASTL shall proceed to consider submissions as to the appropriate penalty.
Step 8
The secretary of CASTL shall inform the student by courier of the committee’s decision, and, in the case of a guilty verdict, of appeal procedures; a copy will also be sent to the department concerned and to the Academic Services Office.
A permanent record of the offence will be placed in the student’s academic file. This record is for internal academic purposes only.
Step 9
Appeal Procedures