<University Policies and Regulations
A student obtains a degree for satisfactory completion of his or her academic program on the condition that all of their University debts have been paid. Students of all Faculties with the exception of Environmental Studies, Glendon College, Graduate Studies, the Schulich School of Business and Osgoode Hall Law School, must apply for graduation by completing an "Application to Graduate Form", available from the Registrar's Office Web site (http://www.registrar.yorku.ca), at least four months prior to the convocation ceremony (i.e. January for June convocation and July for October convocation). The deadlines to apply are announced each year. Graduates of the Faculty of Graduate Studies can confirm their status with their Graduate Program Office. Graduates from the Faculty of Environmental Studies should apply to the Office of Student Programs of FES. Graduates from Glendon College should apply to the Office of Student Programs of Glendon. Graduates from the Schulich School of Business should apply to the Office of Student Programs of the Schulich School of Business. Osgoode students need not apply to graduate. Students must ensure that the University has on file the correct style of their full names, so that diplomas are prepared accurately. Students may verify the name which will appear on their diploma through the Web at the Current Students Web site (http://www.yorku.ca/yorkweb/cs.htm), click on My Student Records and under My Personal Info, click on Verify my official name.
Ceremonies are scheduled for June, for those students who complete their course work in the fall or winter terms and in October for those who complete their course work in the summer term. The ceremonies in June are scheduled by Faculty groupings for all students.
Diplomas and alumni association memberships are normally distributed at the convocation ceremonies. For those students who are either unable to attend, or who did not receive their diploma at the ceremony, diplomas may be picked up from the Registrar's Office on an official date after convocation has taken place. Students who are unable to attend and wish to have their diplomas mailed to them may do so by making these arrangements with the Registrar's Office. A fee will be charged for packaging and mailing. For more information, contact the Registrar's Office at 416-736-5440 or visit the convocation Web site at http://www.yorku.ca/mygraduation/. Diplomas that have not been picked up or mailed will be kept on file for one year, after which time they will be destroyed. As such, students are advised to pick up or arrange to have their diplomas mailed as soon as possible.
Graduation photographs are arranged through the college or Faculty offices (or by the appropriate student government) once a year (twice a year for Atkinson students). Potential graduates can expect to receive information from their college or Faculty inviting them to arrange their sitting time with the photographer.
Detailed information about the schedule of ceremonies, robe rental, guests and receptions are sent out to all prospective graduates several weeks before the ceremony. The information can also be accessed online at http://www.yorku.ca/mygraduation/.