Advising, Enrolment, Registration, Graduation and Other Administrative Procedures
Every effort is made in the Faculty of Pure and Applied Science to ensure that each student receives academic advice and sufficient information to guide in course selection and program choice. Within this context, the student is solely responsible for the following:
Before each academic session begins, every science student can meet with an adviser to discuss program and degree requirements. However, it is the responsibility of all students to familiarize themselves with both the requirements of their individual programs of study (refer to the Faculty of Pure and Applied Science Programs of Study section of this Calendar) and the regulations governing their BSc or BSc Honours degree requirements (refer to the Faculty of Pure and Applied Science Regulations Governing Undergraduate Degree Requirements section of this Calendar).
In preparation for enrolment, and at the advising appointment, the following should be considered:
Students enrol in courses offered by the Faculty of Pure and Applied Science through the Web enrolment system. Information on how to use the system is provided in the Lecture Schedule. Access to the system is granted to newly admitted students only after the advising document has been signed.
Advanced standing credit towards a York University BSc or BSc Honours may be granted for courses taken at other accredited postsecondary institutions prior to registration at York University.
Advanced standing assessments for the Faculty of Pure and Applied Science are specific to the program and subject area(s) in which the student plans to enrol at York University. If the student does not enrol in the program(s) and subject area(s) specified on the admission application or, subsequent to first registration, changes subject area(s) and/or program(s), the advanced standing must be reassessed.
Changes in Program/Subject Area(s)
Candidates may change their degree programs and/or subject area(s) from the time of their advising sessions in the spring until the tenth class day of the fall term, provided their standing, prescription of studies and timetable arrangements permit the proposed changes, and provided they are supported in writing by the academic advisers concerned. All program and subject area changes must be effected through the Office of the Registrar by completion of the relevant form (available on the Web at www.registrar.yorku.ca), signed by the new department(s). Advanced standing assessments must be reviewed after any change in program/subject area.
Course changes are permitted, but only for limited periods of time, and in accordance with the sessional dates in the Lecture Schedules. Written permission of the course instructor(s) may be required. Students should consult their advisers regarding the effect course changes may have on the fulfilment of program and degree requirements, but it is the responsibility of the student alone to recognize the consequences of course changes on academic progress. Students are responsible for verifying their enrolment during each academic session.
Courses Taken Outside the Faculty / Letters of Permission
A maximum of 12 credits in total may be taken during a summer session at York University and/or at another institution, a maximum of 33 credits during a fall/winter session towards a BSc or BSc Honours.
Students should note that some departments have specific limits on the number of out-of-department or out-of-Faculty courses which may be taken for credit towards a BSc or BSc Honours.
The student is responsible for ensuring that courses taken in another Faculty at York University fulfill program and degree requirements, are eligible for BSc or BSc Honours credit, and observe prerequisite, corequisite and degree credit exclusion restrictions. Information regarding Atkinson Faculty of Liberal and Professional Studies courses can be found in the Office of Science Academic Services after March 1 each year.
A student wishing to take a course at an external accredited institution at any time for credit towards a York University BSc or BSc Honours is required to obtain a letter of permission from York University prior to taking the course.
Request forms for letters of permission are available from the Office of the Registrar's Web site at www.registrar.yorku.ca. The letter of permission request form, with course description(s), must be submitted to the appropriate departmental office to have the course(s) assessed for equivalents/exclusions. The completed form must then be returned to the Office of the Registrar.
At the conclusion of the session for which a letter of permission was granted, the student must arrange for the host institution to submit either an official transcript for consideration for transfer credit, or official notice of withdrawal/non-enrolment to the Office of the Registrar.
The student must obtain a grade of C or higher in the course for which a letter of permission has been granted in order to receive credit for the course in the Faculty of Pure and Applied Science. Passed courses, as well as failed courses completed on letters of permission are included in the student's cumulative record, although grades from such courses are not listed on York University transcripts and are not included in the calculation of York grade point averages.
A student who has been absent from the University for one or more session(s) must apply to the Office of the Registrar (form available on the Web at www.registrar.yorku.ca) to be reactivated.
Note: This does not apply to students who have failed to gain standing or have been debarred from York University or to students who have taken postsecondary courses at another institution during their absence from York University; all such students must apply, through the Admissions Office, to be re-admitted to York University.
Students should apply to graduate in the calendar year in which they expect to qualify for the BSc or the BSc Honours degree, irrespective of whether or not they plan to attend the graduation ceremony. The application to graduate form can be found on the Office of the Registrar's Web site at www.registrar.yorku.ca.
The deadline dates for spring and fall graduation ensure that all potential graduates' records are assessed with care. No late applications are accepted for any reason.
A student registered in a BSc Honours program may apply to graduate with a BSc degree, provided bachelor program requirements are met.
A student who has completed a York University BSc degree (bachelor program) in the Faculty of Pure and Applied Science may continue, after graduation, in a Specialized Honours program in the same subject area or in an Honours Double Major or Honours Major/Minor program including the same subject area, provided the grade point average is that required for the Honours program.
A student who has completed a BSc Honours degree in an Honours Double Major or Honours Major/Minor program may apply for admission to a BSc Specialized Honours program in one of the (science) subject areas included in the Honours Double Major or Honours Major/Minor program. Applications for this reclassification are available from the Registrar's Office.
A student who wishes to pursue a second BSc or BSc Honours in a different field of study must apply to the Admissions Office for admission as a second degree candidate. The deadline to apply for fall admission is May 1.
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