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Introductory note: In these regulations the term academic session refers to the period from the beginning of instruction in September until the end of the annual examinations in the spring; academic year refers to the period from September 1 to August 31; year of study refers to the division of degree studies according to the number of courses already satisfactorily completed. 1. All candidates for the BA degree are subject to changes in regulations and requirements made after their first registration unless, in the opinion of the Faculty Council, undue hardship is involved. All inquiries about regulations and requirements shall be addressed to the Office of Student Programs. Bilingual Program Bilingual Requirement 2. i) All students admitted to a bachelor of arts degree program at Glendon must satisfy the bilingual requirement. ii) All students must take a language placement assessment to determine their appropriate level of French and/or English. iii) In order to satisfy the bilingual requirement, students must successfully complete at least six credits in each official language (French and English) at Glendon from the following two categories:
(iv) The following courses are not eligible for the bilingual requirement: GL/FRLS 0400 6.00 All courses taught in two languages or in any language other than English and French. Certificate of Bilingualism - French and English To receive the Certificate of Bilingualism, students must successfully complete at least 18 credits in their second language with a minimum grade of C in each course. These courses must be at the second-year level and above in French as a second language or any courses at any level in another discipline of the college which are designated as satisfying the bilingual requirements. Certificate of Bilingual Excellence 3. i) A Certificate of Bilingual Excellence is awarded to graduating students who successfully pass the Glendon examination of bilingual excellence. ii) Course Requirements: To sit for this exam, students must fulfill the following requirements: a) English-speaking students must have obtained or be reasonably certain of obtaining a minimum grade of B in 18 credits taken in French. Courses which are acceptable are: GL/FRLS 2240 6.00, GL/FRLS 3240 3.00, GL/FRLS 3241 3.00; French literature courses at any level, and any courses at any level from another discipline of the college which are designated as satisfying the bilingual requirements. b) The following courses in translation are also acceptable:
GL/TRAN 2210 3.00 iii) Examination Procedures: a) Information about registering for this exam is available from the Office of Student Programs. The Glendon examination of bilingual excellence is held once a year in the winter term. To become candidates, students must be in their final year and must submit an application by the annually announced deadline. b) Eligible candidates take a written and an oral examination which assess their comprehension and expression proficiency in both languages. c) Candidates who pass both the written and oral sections of the examination are awarded a Certificate of Bilingual Excellence in addition to the bachelor of arts degree. New Regulation For students who have transferred to Glendon from another university or who are enrolled in another Faculty of York University, courses credited which meet the above criteria will be considered acceptable for the purpose of sitting for the Glendon examination of bilingual excellence, or to qualify for the Certificate of Bilingualism, if they graduate from Glendon. Language Credit 4. i) A language credit, equal to six credits, will be awarded on application to English-speaking students who obtain a minimum grade of C in 12 credits taken entirely in French. ii) Courses designated as language training courses will not count in satisfaction of the course requirements. Courses given partly in one language and partly in the other will not be counted. Where a course has the main lectures in French with the option of a seminar in English afforded, the course is excluded if students take the English seminar. All written work submitted in connection with the course must be done in the language of the course, with the exception of non-take-home examinations. iii) Courses taken in the Department of French by English-speaking students doing a major in French will not be counted for purposes of the award of a language credit. In this context major means the 36 credits in the department required for a bachelor of arts degree, the 60 credits in the department prescribed for Specialized Honours, both the 42 credit and the 24 credit component in Combined Honours, the 42 credit component in General Honours and Honours Double Major. iv) If students complete, with the appropriate standing, only six of the 12 credits required, they will be eligible to receive one-half of a language credit. v) Though a language credit will be equivalent to six credits and will enable students who obtain such a credit to graduate with 84 credits instead of 90 credits for a bachelor of arts degree and 114 credits instead of 120 credits for an Honours degree, it will allow students to be exempted only from a free elective. They will still have to do the number of courses in their major prescribed for a bachelor of arts program or for any Honours program and they will also have to satisfy the general education requirements. vi) The language credit will not be shown on students' cumulative records and it will not be counted in the academic average they are required to maintain. It will be shown only on the final transcript when students graduate. Until graduation, the official record of students who have earned a language credit will show an apparent deficiency of one course. Students who wish to earn a language credit should pay careful attention to this procedure because it means that the language credit will count towards degree requirements only if students graduate from Glendon. If students transfer to another Faculty of York University or to another university, their language credit will not be shown on their transcript and therefore will not count in any way towards the degree program to which they transfer. vii) English-speaking students who intend to earn a language credit should, in most cases, take a normal course load in their first two years, including the required French language training course in each of those years. If they are Honours students they should normally plan to take a course in French in third year and another in fourth year. This would give them the option of taking a 27 credit load in each of the two upper years, or a 24 credit load in one of the two years and a 30 credit load in the other, depending on their estimate of the point at which their course load needs to be lightened to enable them to devote the necessary extra time to the courses they are taking in French. Bachelor of arts degree students should aim at earning only one half of a language credit by taking a course in French in their third year, unless they are proficient enough in French to have been exempted from first year language training or to be able to carry 12 credits in French in their third year. viii) Some graduate schools do not recognize the language credit as equivalent to a course. Students contemplating enrolling at a graduate school who wish to take courses in French are therefore strongly advised not to seek a language credit. Note: Students in the Translation Program are not eligible to receive the language credit. However, anglophone students who complete TRAD II in a francophone university may receive a credit or a half-credit at the discretion of the director of the school depending on the number of courses completed and the grades obtained. Study in a Francophone University 5. Students in the Honours degree program, with an adequate knowledge of French, may receive credit towards a Glendon degree for a year's study in a francophone university in Canada or abroad. Enquiries should be addressed to the Subcommittee on Study in a Francophone University (SSFU), c/o the Office of Student Programs. Students re-entering Glendon after such a year of study, approved by the SSFU, need not make formal re-application, but should inform the Office of Student Programs of their intention to return and arrange to have transcripts forwarded to that office as early as possible. English as a Second Language 6. All students admitted to the college whose mother tongue is a language other than English are required to take an English language placement test before registering. Continuing students who are non-native speakers of English should meet with the director of English as a second language or the English as a second language adviser before choosing their courses. General Education Requirement 7. Every student in the college shall complete the equivalent of at least six credits in each of three of the four general education divisions: humanities, modes of reasoning, natural science, social science. For detailed information about these divisions, see the description under multidisciplinary studies. BA Degree With Honours Specialized Honours Program 8. i) Specialized studies for the Honours BA degree may be taken in business economics, Canadian studies, drama studies, economics, English, études françaises, history, information technology, international studies, mathematics, multidisciplinary studies, philosophy, political science, psychology, sociology, translation and women's studies. Students who wish to obtain a Specialized Honours BA shall become a candidate for the degree in one of these areas. ii) A detailed description for the Specialized Honours program in each discipline can be found at the beginning of the schedule of courses offered in that discipline. Combined Honours Program iii) Candidates for an Honours BA degree may, with the approval of the departments concerned, divide their studies between two of the disciplines offered in the college. They will then become candidates for Combined Honours, and take at least 60 credits in the two areas concerned. Information concerning the courses required or recommended for different combinations can be found at the beginning of the schedule of courses offered in the disciplines of their choice. General Honours Program iv) Studies in this program typically require the same calibre of work as required for Combined or Specialized Honours and will entail at least 36 credits in one area of study. For a specific description of course requirements for General Honours in each discipline, students should consult the program description found at the beginning of the schedule of courses offered in the various disciplines. Honours Double Major Program v) Studies in this program typically require the same calibre of work as required for Combined or Specialized Honours, and will entail at least 36 credits in each area of study. For a specific description of course requirements for Honours Double Major, students should consult the program description found at the beginning of the schedule of courses offered in the various disciplines. BA Honours Degree Requirements 9. i) For graduation with an Honours degree students must have the equivalent of 120 credits and must have obtained the requisite cumulative average in the major and overall. Honours students are eligible to enrol in a year according to the number of credits they have obtained (see below):
ii) Subject to the selection criteria of the major department(s), students will be registered in the Honours program who, upon completion of each academic session, have a cumulative average as follows:
Students who have taken 84 credits, and who wish to proceed in an Honours program must have a cumulative grade point average of 5.0 in their major and 5.0 overall. iii) Students whose averages do not meet these requirements at the end of an academic session may be given special permission by their Honours departments to continue as Honours students. Otherwise such students will be reclassified as bachelor of arts degree students. No student, however, may graduate with an Honours degree if the student's cumulative overall and major averages do not meet the fourth year requirements. iv) Authorization of Advising Documents: All second-, third- and fourth-year candidates shall arrange their study plan before the registration period with the department in which they intend to take their Honours subject. v) Candidates who fail to meet the cumulative overall or major averages for an Honours program will be allowed to continue in bachelor of arts degree studies or to qualify for the bachelor of arts degree provided that their standing is sufficient to warrant this; or they may petition to have their session counted as a failure and excluded from their cumulative overall average. They will then be placed on academic probation (see Regulation 32). vi) Candidates who successfully completed the third year of Honours degree studies, and who have fulfilled the requirements for the bachelor of arts degree or who expect to have done so on completion of the current session, may be awarded the bachelor of arts degree by applying to the Office of Student Programs not later than January 31. vii) Candidates who have been permitted to take the bachelor of arts degree in accordance with Regulation 9 (vi) may apply for re-admission to fourth-year Honours studies in the Honours subject(s) previously carried in third year and, if re-admitted, will have their BA degree reclassified with Honours upon successful completion of their fourth-year program. BA Degree, Bachelor Program 10. The BA degree requires completion of 90 credits and normally consists of three years of satisfactory study. Programs leading to a BA degree are offered in Canadian studies, computer science, drama studies, economics, English, études françaises, Hispanic studies, history, information technology, mathematics, mathematics for commerce, multidisciplinary studies, philosophy, political science, psychology, sociology and women's studies. The detailed description for the bachelor program in each discipline can be found at the beginning of the schedule of courses offered in that discipline. Bachelor of Arts Degree Requirements 11. i) For graduation with a bachelor of arts degree students must have 90 credits and must have obtained the requisite cumulative average in the major and overall. Bachelor of arts degree students are eligible to enrol in a year according to the number of credits they have obtained (see below):
ii) Students enrolled in a bachelor of arts degree program must maintain a cumulative average as follows:
iii) A major in the bachelor program shall consist of 30 or more credits in the discipline chosen. (For specific requirements in each discipline, candidates should consult the schedule of courses offered in that discipline.) iv) Authorization of advising documents: All second- and third-year candidates shall arrange their advising documents before the registration period with the department in which they intend to take their major subject. v) Transfer from the bachelor to the Honours program: Students in the third year of a bachelor of arts degree program who have achieved Honours standing will be permitted to transfer to the Honours program. Students who have graduated in the bachelor of arts degree program may apply for admission to fourth year of an Honours program and, if re-admitted will be eligible to have their degree reclassified with Honours if their cumulative overall and major averages meet the fourth-year requirements. vi) Students who fail to meet graduation requirements for the bachelor of arts degree or Honours degree may take up to 12 additional credits above the 2000 level, selected with the approval of the major department, for the purpose of raising their cumulative grade point average to the level required for graduation. Number of Courses Required for a Second or Subsequent BA Degree 12. Students who have completed an undergraduate degree or equivalent at an accredited postsecondary institution, and who wish to earn a BA through Glendon in a different subject may be admitted to the BA program on the following conditions:
Changes in Program 13. Students may change their degree program or major or Honours subject, providing they have the required standing and approval of the department(s) concerned, by notifying the Office of Student Programs no later than October 30. Number of Courses Required for a First BA Degree 14. No student may receive a BA degree through Glendon unless the student has completed at least 30 credits of the program within York, including at least 50 per cent of the credits required in their major and minor within the Faculty of Glendon. Transfer Credit 15. i) Students who, prior to entering Glendon, have attended an accredited postsecondary institution must arrange to have an official transcript of their records mailed directly to the Admissions Office at York University. Students who have successfully completed courses with a grade of C/60 per cent at another accredited postsecondary institution may be considered for transfer credits. (Applicants presenting credentials from a CAAT may be eligible for advanced standing if they complete two full years of study with an average of 3.0.) ii) Students transferring to Glendon with a bachelor of arts degree from another accredited postsecondary institution and wishing to obtain a York Honours degree through Glendon must complete a program which meets the following conditions: completion of a minimum of 30 new credits at York, including at least 50 per cent of the credits required in their major and minor within the Faculty of Glendon. In addition to the above, students must also satisfy any further requirements of the major/minor department(s). iii) Glendon students pursuing a York degree must seek a letter of permission (LOP) in advance from the Office of Student Programs for courses to be taken outside of York. Should a student leave York University to pursue studies at another postsecondary institution without a letter of permission, upon return to York, a new application to York is required and all previous transfer credit will be reassessed. iv) Courses taken at an accredited postsecondary institution other than York may be credited as courses taken and passed, provided that a grade of C/60 per cent or better is obtained. Actual grades will not be included in the cumulative averages. Transcripts should be submitted to the Office of Student Programs. v) Credit for courses taken at other York Faculties is granted on the same basis as for courses taken at Glendon. Interfaculty Transfer Note: Students seeking information about inter-Faculty transfer should contact the Office of Student Programs of the Faculty to which they wish to transfer. Class Hours 16. Unless otherwise noted, all courses meet for three hours per week. Course Numbering System 17. i) Glendon courses are denoted by the Faculty prefix GL. The year of study in which a course is normally offered is indicated by the first digit (1, 2, 3, 4). (0 is used as a first digit for language-training introductory courses only.) ii) Full courses are indicated by 6.00 following the course number. Half courses, offered in the fall or in the winter term, are distinguished by 3.00 following the course number. Cross-Listed Courses 18. i) A course which is cross-listed in more than one department or division usually has the second digit 6 or 9 and is described only under the department or division by which the course is given. ii) A general education course cross-listed as a departmental course may be used to satisfy both the general education and the departmental requirements. iii) A course cross-listed in two or more departments may be used to satisfy the requirement of one department only. Exemption from Curricular Requirements 19. Students may fulfill curriculum requirements with passed courses for which they did not receive credit and which were excluded from their cumulative total of courses. A grade of D in a second language or unilingual course taken at Glendon, or C in any other course or in any course taken elsewhere than at Glendon, will be acceptable. Enrolment in Courses 20. i) Full-time students register in 24 to 36 credits each term and have grades recorded for a total of 24 to 36 credits during an academic session. ii) Students who are on probation may not take more than 30 credits during a session. Waiver of this regulation can only be granted under extenuating circumstances by petition. iii) Part-time students will take no more than 21 credits in one academic session. iv) Enrolment is permitted in full and half courses within the deadlines published in the enrolment guide. Enrolments at later dates will be made only with the written permission of all course directors and Chairs of the departments involved. Withdrawals are permitted as outlined in Regulation 21. v) At the time of registration, all students, except those in first year, must register in a major discipline or disciplines. vi) Students wishing to take courses more than one year above or below their year must secure approval of the department or division offering the course. vii) First year students may be admitted to second-year courses where indicated in the calendar. To be admitted to other second-year courses, first year students must secure approval of the department or division offering the course. viii) These regulations are subject to the provision that a course may be closed by departments and divisions when its enrolment ceiling is reached. ix) All students who are permitted to register in courses offered in a year below their own year should take note that the standards employed in assigning and assessing their work in these courses will be such as are generally appropriate for courses in their own year. x) 1) (a) Students are allowed to retake a failed course once for academic degree or certificate credit. Students are allowed to retake a passed course once for academic degree or certificate credit, only if the student has failed to achieve sufficient standing to proceed in a core or prerequisite course in a degree or certificate program and if no alternative remedies are provided (e.g. alternative qualifying exam). Students should note that course availability and space considerations may preclude the possibility of repeating a course in the session they choose. (b) When a student is allowed to repeat a course for academic degree or certificate credit, the second grade will be the grade of record and the only grade calculated in the student's grade point average (major, cumulative, sessional and overall). A course can be credited only once towards satisfaction of degree or certificate academic credit requirements. (c) The record of both the first and second time the course was taken will appear on the student's transcript, with the first course designated as `No Credit Retained'. (d) The restrictions regarding repeating a passed or failed course also apply to cross-listed courses and degree credit exclusions. 2) The above items do not apply to graduate degree or diploma programs, the BEd degree programs of the Faculty of Education, or the LLB degree program of Osgoode Hall Law School. 3) The above noted legislation is effective September 2002. xi) Courses which are offered on an ungraded pass/fail basis only and where the fail grade is to count as zero in the grade point average, will be designated as credit/no credit courses. Withdrawal from Courses 21. Students may withdraw from a course before the deadline to receive a grade. The dates are published in the enrolment guide. Students who withdraw after the published dates will receive a grade of F for the course. Withdrawal from Glendon 22. i) Students may withdraw from the college before the deadlines outlined in Regulation 21 without incurring any academic penalty. ii) If a student withdraws after the deadlines without approval of the petitions committee, grades will be entered on the student's official record. The student will be placed on academic probation and will be required to apply for re-admission if the student wishes to resume studies at Glendon in some subsequent session. iii) First-year students or students on probation who obtain an average of less than 3.0 in two or more courses at the end of the first term will be required to discuss their situation with a Faculty adviser and may be advised to withdraw from the college. iv) Under some circumstances the college may require students to withdraw involuntarily. Auditing Students 23. i) Full-time students of York University may audit a course without an additional tuition fee. Other auditors must pay the regular fee for each full or half course. ii) No academic credit will be granted to students who audit a course. Before attending classes, auditors must obtain permission of the instructor and notify the Office of Student Programs. Standing 24. Students shall obtain a standard of work in their courses of instruction satisfactory to the departments or divisions concerned, and they shall attend examinations, unless prevented by illness or by some other special circumstance. Grading System 25. i) All courses at Glendon are graded on the following system:
ii) Pass/Fail Alternative Grading Option Students may take a limited number of courses for full degree credit on an ungraded (pass/fail alternative grading option) basis. Courses taken on this basis are listed on the transcript as P for pass or as F for fail. Neither of these two grades is calculated into the student's grade point averages. The following regulations apply to courses to be taken on an ungraded (pass/fail alternative grading option) basis: Academic Standing: Only students who are in good standing, (i.e. not on temporary probation, academic warning or debarment warning) are allowed to take such courses. Prerequisite: Students may apply to take such courses only after they have successfully completed 24 credits. Elective Courses Only: Courses taken on an ungraded (pass/fail alternative grading option) basis cannot be used to satisfy major, minor, general education, certificate requirements or 1000-level science courses. Maximum Number of Ungraded Courses: a) Honours Program: Students registered in an Honours program are allowed to take up to 12 credits on an ungraded (pass/fail alternative grading option) basis. b) Bachelor Program: Students registered in a bachelor program are allowed to take up to six credits on an ungraded (pass/fail alternative grading option) basis. Deadline: Students who wish to designate a course as ungraded must do so within the first two weeks of the term in which the course begins; they must first obtain the signature of the course director on the form available for this purpose from the Office of Student Programs. The completed form should then be returned to the Office of Student Programs by the deadline date. Changing from Ungraded to Graded: With the permission of the course director, students may change the designation of a course from ungraded to graded until the last day to withdraw from that course without academic penalty. Formal notification of such a change must be received by the Office of Student Programs by the deadline date. Definitions of Standing 26. The following definitions will apply. Exceptional: Thorough knowledge of concepts and/or techniques and exceptional skill or great originality in the use of those concepts, techniques in satisfying the requirements of an assignment or course. Excellent: Thorough knowledge of concepts and/or techniques together with a high degree of skill and/or some elements of originality in satisfying the requirements of an assignment or course. Very Good: Thorough knowledge of concepts and/or techniques together with a fairly high degree of skill in the use of those concepts, techniques in satisfying the requirements of an assignment or course. Good: Good level of knowledge of concepts and/or techniques together with considerable skill in using them to satisfy the requirements of an assignment or course. Competent: Acceptable level of knowledge of concepts and/or techniques together with considerable skill in using them to satisfy requirements of an assignment or course. Fairly Competent: Acceptable level of knowledge of concepts and/or techniques together with some skill in using them to satisfy the requirements of an assignment or course. Passing: Slightly better than minimal knowledge of required concepts and/or techniques together with some ability to use them in satisfying the requirements of an assignment or course. Barely Passing: Minimum knowledge of concepts and/or techniques needed to satisfy the requirements of an assignment or course. Cumulative Overall Average: The sum of the point value of all courses taken (including those failed) divided by the number of courses. For purposes of computing averages, half courses receive half the weight of a full course. Cumulative Major Average: The sum of the point value of all courses taken in the major (including those failed) divided by the number of courses. Major indicates the area of concentration which students must select in one of four programs: (a) Specialized Honours, (b) Combined Honours, (c) General Honours, (d) bachelor. Credit: is given for all York University courses in which a D or better is achieved. First Class Standing: Awarded on graduation to students with a cumulative overall average of at least 7.5. All students with a cumulative overall average of 7.5 are eligible for inclusion in the Dean's Honour Roll. First Term Progress Reports 27. Course directors are required to report to the Office of Student Programs the names of any students who are obtaining less than 3.0 (D+) in the following categories: a) Students on probation (Reg. 32 (viii)) b) First year students (See also Reg. 22 (iii)) Submission of Term Work 28. Term work in half courses given in the first term shall be submitted by the end of the December examination period. Term work in all other courses shall be submitted by the Friday of the first week of the annual examination period unless an earlier date has been set by the instructor in consultation with the students. Where there is no final examination in a course, no students may be required to submit their last piece of term work before the first day of the examination period. Examinations 29. i) Final examinations are held during December for half courses offered in the first term and in April or May for half courses offered in the second term and for full courses. Examinations for students who have successfully petitioned for deferment on the grounds of illness or misfortune will be scheduled by instructors and will take place before the middle of March (in fall term courses) and before the middle of July (in winter term and full courses). Deferred assignments must be handed in no later than the middle of March (for fall term courses) and the middle of July (for winter term and full courses). Petitions for deferred standing must be initiated by the student not later than five working days after the end of examination period for the appropriate term. Faculty legislation specifies that no test or examination worth more than 20 per cent of the final grade will be given in the final two weeks of classes in a term with the exception of classes which regularly meet Friday evenings or the weekend (Saturday and Sunday at any time). Tests or examinations scheduled during the term must be held within the hours regularly scheduled for that course; such tests or examinations may be held in other hours only if no students' obligations are infringed upon. Students have the right to refuse, without penalty, an exam held in contravention of this regulation. ii) Departments and divisions may waive final examinations by substituting a variety of written and oral tests in courses that do not require the evaluation of a final examination. iii) All written work, including examinations, may be done in English or French at the candidate's option, except in cases where the use of the language constitutes an integral and essential part of the course concerned. Students will be duly notified of any restrictions concerning the use of either language. iv) Students should report any conflicts, i.e. two or more examinations scheduled for the same time, without delay to the Office of Student Programs. Final Grades 30. All final grades are calculated on the basis of a specific weighting scale set by the department or division concerned and may or may not include a final examination (written or oral). Students will be notified by their instructors shortly after the commencement of classes of the weighting scale and grading system assigned to each course. Reappraisal of Final Grades 31. i) Examination scripts and class records of students are carefully assessed, especially in marginal cases, and there is little likelihood of the original standing being changed on appeal. However, a written request for reappraisal may be made to the Chair of the department or division in which the course is offered within three weeks of the release of the final grades in any term. Applicants must state clearly in the petition the reasons why they believe that their work in the course deserves a higher rating. ii) Reappraisals are dealt with by the Chair of the department, or course director, in consultation with members of the staff. The student and the Office of Student Programs will be notified in writing of the results within three weeks of the appeal. Academic Probation 32. i) The academic records of all students are reviewed at the end of each year of study. ii) Students are placed on probation when they: a) are admitted with a marginal academic record; b) fail to obtain the required cumulative overall average for their year level. iii) They are removed from probation when they obtain the required cumulative overall average for their year level. iv) They may proceed on probation in the bachelor program if they maintain a 4.4 average on the courses taken while on probation, even if their cumulative average is below the minimum to be removed from probation. v) Similarly, they may proceed on probation in the Honours program if they maintain a 6.0 average on the courses taken while on probation. vi) They are debarred from further registration if they do not satisfy (iii) or (iv) above. vii) Students who fail to obtain the cumulative average for their year and whose average for the current year is below 3.0, will have failed the year, and will receive no credit for courses taken in that year. The grades will appear on their record but will not enter into the calculation of their cumulative averages. If they wish to continue their studies at Glendon, they must apply for re-admission, and, if accepted, will be placed on academic probation. viii) Students who are not debarred may petition by the closing date for registration of the next academic session in which they register to have their last year (or equivalent) counted as a failed year. The students would be placed on probation. ix) Students on probation may not take more than 30 credits in an academic session. x) Students on probation who do not attain at the end of the first term a cumulative average of more than 3.0 (D+) are required to discuss the situation with their adviser. Debarment 33. i) Students on probation will be debarred from the University if they fail to satisfy (iii) or (iv) of Regulation 32. ii) Students who have been debarred, whether at York or another university, may be re-admitted in some subsequent session only if they give convincing evidence that they can profit from university work. Application for re-admission will not be entertained in less than two years from date of debarment. Special Provisions for Illness and Misfortune 34. Students who suffer unforeseeable hardship during an academic session, which makes it impossible to complete assigned work in the allotted time, may receive special consideration. The recognized categories of hardship are:
Students may petition through the Office of Student Programs, if they have appropriate evidence, for: i) Withdrawal from any number of courses without penalty. Normally petitions for late withdrawal from a course will only be considered if they are submitted within three weeks of the release of final grades in any term. Such petitions may be considered for a period of up to one year if they are based on special circumstances. ii) Deferred standing in one or more courses, for work expected to be in progress during the period of hardship. iii) Aegrotat standing in one or more courses. Aegrotat standing shall not be granted in more than one year of study and will seldom be granted in any but the final year. There are deadlines for all petitions. Check with the Office of Student Programs. Breach of Academic Honesty 35. i) Definitions Consult the definitions contained in the Senate Policy on Academic Honesty, in the University Policy and Regulations section of this calendar. For further clarification, contact the Office of Student Programs, C102 York Hall. ii) Procedures See also detailed description of Senate procedures. Note: Once the process outlined in Sections B and D has begun, a student accused of academic dishonesty may not drop or be deregistered from the course in question until a final decision is reached. Requests for transcripts made during the process will be treated in accordance with the Senate Policy on Academic Honesty. A student who is suspended and is otherwise eligible to graduate may not apply to graduate until a suspension expires or is lifted. A. If, in the instructor's informed view, the case may be dealt with informally by the instructor and the student involved, the two parties agree on the adopted measure. In any event, a document is signed by the instructor and the student, stating the measure adopted to remedy the situation and the reasons that motivated the measure. The document is then sent to the Office of Student Programs. This record is strictly confidential and can be cited only in the case of determining penalty in the event of a subsequent offence(s) of a breach of academic honesty. or B. Cases in which the course director/instructor decides to proceed with an allegation of plagiarism, cheating or other form of academic dishonesty, Step 1 He/she shall provide the Chair with a written summary of the circumstances and all evidence, i.e.:
Step 2 Once Step B.1. has begun, the student involved may not drop or be deregistered from the course in question until a final decision is reached. Step 3 The Chair of the department will arrange to meet with the student and the course director/instructor in the presence of the associate principal, student services (or delegate) - as a neutral third party, and will for this purpose notify the student programs director who will inform the student, by registered letter, with at least seven calendar days notice, with a copy to the student's file: a) of the date, time and place of the meeting; b) of the reason for such a meeting; c) that the student may be accompanied by a representative at the meeting. Step 4 At the meeting with the student, the course director/instructor shall: a) outline the alleged offence to the student; b) ask student to respond to the allegation. Step 5 a. No Breach If following the above meeting, the Chair and course director/instructor are satisfied that there has been no breach of academic honesty, the Chair notifies the student of the decision in writing. All evidence submitted will then be destroyed and no record will be kept in the student's academic file. or b. Breach If following the above meeting, the Chair and course director/instructor are of the belief that there has been a breach of academic honesty, the Chair asks the student if she/he will plead guilty or not guilty to the offence. Step 6 Plea a. Guilty Plea If student pleads guilty to a breach of academic honesty:
Note: The following penalties may be imposed singularly or in combination (but only a, b and c may be the subject of a joint recommendation): a) oral or written disciplinary warning or reprimand; b) a make-up assignment or examination; c) lower grade or failure on the assignments or examination; d) failure in the course; e) suspension from the University for a definite period; f) notation on transcript; g) withholding or rescinding a York degree, diploma or certificate. A permanent record of the offence will be placed in the student's academic file, but this record is strictly confidential and can be cited only in the case of determining penalty in the event of a subsequent offence(s) of a breach of academic honesty.
i) CASTL for review, and; ii) the Office of Student Programs (OSP) for student's academic file. (Note: This record is for internal academic purposes only.) In the absence of endorsement of the signed document, CASTL will call a hearing. b. Not Guilty Plea - preparation for hearing If student pleads not guilty to the alleged offence, or if the course director/instructor seeks a penalty which exceeds failure in assignment/test/exam, or if CASTL does not approve the joint recommendation as to penalty, then a hearing will be scheduled. The course director/instructor submits to the secretary of CASTL, a report outlining:
The secretary of CASTL will then arrange a hearing that will take place before CASTL. The student will be notified of the hearing by registered letter and will be given at least 21 calendar days' notice of the hearing with copies to the Chair of the department, the course director/instructor, the principal and all members of CASTL. The student will also be sent a written copy of the charge, a copy of the procedures to be followed and copies of all materials submitted by the faculty member and be informed that he/she may be accompanied by a representative and may call witnesses. The student may submit a written response. Step 7 Hearing A hearing shall take place before CASTL to consider the charges. At that hearing the principal (or designate) shall act as presenter. The hearing shall be conducted according to the procedures mandated by the Senate Policy on Academic Honesty. Step 8 If the student is found guilty, CASTL shall proceed to consider submissions as to the appropriate penalty. Step 9 The secretary of CASTL shall inform the student by registered mail of the committee's decision, and, in the case of a guilty verdict, of appeal procedures; a copy will also be sent to the department concerned and to the Office of Student Programs. A permanent record of the offence will be placed in the student's academic file. This record is for internal academic purposes only. Step 10 Appeal Procedures The decision of the committee may be appealed to the Senate Appeals Committee on grounds of either new evidence (i.e. evidence which could not be presented at the Faculty level) or on procedural irregularity in the Faculty's consideration of the case.
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last modified:
March 6, 2007 |
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