<York Calendars<Undergraduate Calendar 2001-2002<University Policies and Regulations

Convocation

A student obtains a degree for satisfactory completion of his or her academic program on the condition that all of their University debts have been paid. Students of all Faculties and Colleges with the exception of Environmental Studies, Glendon College, Graduate Studies, the Schulich School of Business and Osgoode Hall Law School, must apply for graduation by completing an "Application to Graduate Form", available at the Office of the Registrar, West Office Building, at least four months prior to the Convocation Ceremony (i.e. January for Spring Convocation and July for Fall Convocation). The deadlines to apply are announced each year. Graduates of the Faculty of Graduate Studies can confirm their status with the Graduate Program Office. Graduates from the Faculty of Environmental Studies should apply to the Office of Student Programs of FES. Graduates from Glendon College should apply to the Office of Student Programs of Glendon. Graduates from the Schulich School of Business should apply to the Office of Student Programs of the Schulich School of Business. Osgoode students need not apply to graduate. Students must follow the correct procedure to ensure that the University has their correct mailing addresses as well as the correct style of their full names, so that diplomas are prepared accurately.

Ceremonies are scheduled for June for those students who complete their course work in the Fall or Winter Terms and in November for those who complete their course work in the Summer Term. The ceremonies in June are scheduled by College for students in the Faculty of Arts and by various Faculty groupings for all other students. The Keele campus June ceremonies normally occur out of doors at the Convocation Site, east of the Centre for Film and Theatre. Glendon's spring ceremony takes place outside on the West Quadrangle Lawn at the Glendon campus. In the fall, students from all colleges and Faculties are graduated in ceremonies usually held on the first weekend in November. The Tait McKenzie Physical Education Centre is used for the November events of all Faculties and colleges including Glendon.

Diplomas are either distributed at the Convocation ceremonies or may be mailed to graduates afterwards, depending on which College or Faculty the graduate belongs to. For those students who are either unable to attend or who did not receive their diploma at the ceremony, diplomas may be picked up from the Convocation Office (104 Central Square) on an official date after Convocation has taken place. Alumni memberships are included with the diploma package by the Alumni Affairs Office. Students who are unable to attend and wish to have their diplomas mailed to them may do so through the Convocation Office. A nominal fee may be charged for packaging and mailing. For more information, contact the Convocation Office at 416-736-5325 or visit the Convocation Web site at www.studentaffairs.yorku.ca/convo/index.htm.

Graduation photographs are arranged through the College or Faculty offices (or by the appropriate student government) once a year (twice a year for Atkinson Faculty students). Potential graduates can expect to receive information from their College or Faculty inviting them to arrange their sitting time with the photographer. Information regarding photography sitting is normally posted on the Convocation Web site.

Detailed information about the schedule of ceremonies, robe rental, guests and receptions are sent out to all prospective graduates several weeks before the ceremony by the College or Faculty or can be accessed on-line at www.studentaffairs.yorku.ca/convo/index.htm.